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To anyone who’s ever sent a many-times-forwarded email before: Please stop it!
Or at least if you’re going to continue to forward messages, please do it right.
I’m going show you how to forward an email without making your email address and your friends’ email addresses vulnerable to SPAM and viruses.
For what it’s worth, I’m pretty tech-savvy. But while I was researching some facts for today’s post, I actually learned a few things myself. So I can assure you, there’s a little something in here for everyone today!
Following are a few tips about forwarding emails that we can all use, plus how to forward an email correctly.
Did You Know?…
- Forwarded emails are the primary reason for the huge amounts of SPAM email that we all receive in our inboxes every day.
- Forwarded emails are also the root of most viruses that people receive on their computers.
How Is This Possible, You Ask?
Well, you may have noticed that every time you forward an email message onto someone else, certain information (such as the e-mail addresses and/or names of everyone who’s received this email before you) carries over each time.
THAT information is the root of all evil! (You’ll see why in a minute.)
The point is: you should never send an email to someone with all of that information showing.
Here’s how to forward an email properly — what you should do each time you want to forward messages on to someone else.
How Forwarded Emails Are Used To Spread SPAM & Viruses
As an email message gets forwarded from one person to another (eventually being read by hundreds or even thousands of different people), that list of email addresses that you see in the “To:” or “CC:” box continues to build as well.
This creates a nice long list of everyone who’s ever received that particular email through this particular chain of forwarded email messages.
Here’s where it gets bad…
It’s no secret that Internet marketing and email marketing are good ways to get a product (or an idea) in front of more eyeballs than could otherwise be reached.
But that’s where the unscrupulous behavior comes in.
Some people (who have something to sell, who have a great idea, or who “buy” active email addresses for other purposes) will take forwarded lists of email addresses and use them to their advantage to send SPAM email.
Usually, their goal is to reach a bunch of people at once for 1 of the following reasons:
- To send details of their “great product or idea” to thousands of people at once via email messages.
- To try out their hacking or spamming skills and see how far they can get at wreaking havoc online.
- To build their own database of email addresses — so they can eventually send SPAM email messages to those email addresses later.
You see… an active, regularly checked email address is a hot commodity these days. And yours could be utilized in more ways than you know — if you don’t protect it!
How Viruses & SPAM Get Started
You’ve heard about people getting a virus from opening an email message before, right? That’s pretty straightforward.
Check out this video about how email SPAM gets started:
But did you also know that the email addresses (and computers) of completely innocent people who’ve never even opened an email containing a virus can be used as pawns in the process of spreading viruses and sending SPAM email?
It happens all the time… email addresses (and computers) are effectively hijacked and utilized for someone else’s gain.
Through a sophisticated process of computer hacking which involves tapping into computers, activating codes, sending things via email addresses, and invading online Contact Lists and Address Books.
That’s why it is so important that you :
- Keep your computer as secure as possible with unique passwords, firewalls, anti-virus programs, spyware removers, etc. These are all “hoops” that someone would have to jump through in order to gain access to your personal information.
- Keep your email addresses as private as possible by using more than one email address and by not forwarding (or even opening) forwarded emails.
How To Forward An Email Using BCC
So, after reading this, you’re probably feeling the urge to BCC: every email message you forward from now on! (BCC means Blind Carbon Copy. That’s the safest way to keep your friends’ email addresses private whenever you forward an email message.)
And… you probably don’t want anybody forwarding anything to you that shows your email address in the TO: line either. (I know I don’t — because then my email address could be “sold” or used to spread viruses and send SPAM email!)
So, what can you do to prevent your email address from being included in forwarded emails?
Simple. Tell everyone you regularly communicate with via email how to forward an email safely and correctly.
That way, you will be helping to put an end to Internet SPAM and computer viruses — rather than making it easier for unscrupulous people to use lists of email addresses to their advantage.
The more people who forward messages the right way, the less vulnerable we all are in the long run.
It’s up to each of us to follow these simple steps in order to provide extra security and privacy to all of the people on our Contact Lists and in our Address Books.
If we don’t “hide” the email addresses of our friends and relatives when we send email messages, then we are adding to the problem by putting those email addresses out there for all to see… for anyone to steal… and for some to use to their advantage!
TIP: I only give out my “junk” e-mail address anytime I’m corresponding with someone that I don’t know very well. Until I can determine that they’re not the type to get (and send!) forwarded emails, they’re simply not worthy of my “good” email address. The fewer people who know about my “good” email address, the less SPAM I receive at that address, and the less likely it is that my favorite email address will be hijacked and used for someone’s else’s advantage.
The Bottom Line…
These are the most important things to remember before forwarding email messages:
- Every email you send (even forwarded email) should be personal — it should look like a personal email message, rather than looking like forwarded junk mail or SPAM.
- Email should only be sent (or forwarded) to people who know you well — otherwise, you’re adding to the problem.
- Email messages should only be forwarded to those you are confident would be happy to read the things that you find interesting — don’t waste the time of people you care about sending junk emails just because you think they’re funny.
- Forwarded emails should only be sent after you remove all of the email addresses that this email has previously been sent to.
- If you’re going to send (or forward) an email message to more than one person, don’t show all of those people who you sent it to by typing the email addresses on the TO: line. Instead, type the email addresses on the BCC: line — so no one can steal those email addresses, use them unscrupulously, or send SPAM email to those addresses.
If you get SPAM email that you think is deceptive, forward it to [email protected]. The FTC uses the SPAM stored in this database to pursue law enforcement actions against people who send deceptive email. — Federal Trade Commission
More About SPAM & Forwarded Email
In addition to the links I’ve included above, here are some other resources to help you put an end to SPAM in your email box:
- Spamhaus: All Of The Known Spammers Responsible For 80% Of SPAM
- What To Do If Your Email Is Hacked
- 10 Sites To Find Out If Something Is True Or Just An Internet Hoax
- How To Forward An Email 3 Different Ways
I got my first computer in 1986 and immediately started writing, saving documents, and organizing my entire life on it. Thus began my love affair with gadgets and all things tech. I built my first website in 1998 in old-school HTML code — before websites were "a thing". Blogs weren't invented yet. It was the same year that Google was born. My husband and I created TheFunTimesGuide.com in 2004 — before YouTube, Twitter, Reddit, and Mashable were launched. That was the year Facebook started and 'blog' was the Word of the Year according Merriam-Webster. Ever since then, anytime a new electronic gadget hits the market… I have to have it. (My husband's impulsive nature to try out every new tech gadget invented is even worse than mine!) When I'm not trying out fun new tech gadgets, you'll find me at the corner of Good News & Fun Times as publisher of The Fun Times Guide (32 fun & helpful websites).